|
Understanding ClubMinder Accounts
|   |
|
Understanding ClubMinder Accounts
| |
ClubMinder.net uses standard accounting practice to deal with all finances within the system. What this means is that you need to create a 'Chart of Accounts' or list of Nominal Codes that reflects the manner in which the Club operates.
The Nominal Codes sit in two areas that reflect 'Balance Sheet' and 'Profit and Loss' activity. Every financial action within the system eventually resolves itself back to a Nominal Code. This activity is then consolidated, and provided to you, for a period that you have defined in the period dates, in the form of the Nominal Report, or business performance report.
The Nominal Report must always balance its Credit and Debit entries so that it may be used to enter information into the accounting package of your choice.
ClubMinder.net does have a facility to create an export file for Sage from the Nominal Report.
So, the good news is that if the Nominal Codes are set up correctly, and all the items in the system are set to use the correct nominal codes, then ClubMinder.net will do all the accounting for you so that you do not have to mess around with spreadsheets.
The Nominal Report may be accessed through:
MEMBERS | REPORTS and DATA MINING | NOMINAL REPORT
There are three reports that support the information in the Nominal Report. They are:
MEMBER | REPORTS and DATA MINING | EXPORTS | FINANCE: PAYMENTS
This report gives you a list of payments that have been received for the period set up in the Period Dates. This shows you the money that has been received, and agrees with the Cash Account in the Nominal Report
MEMBER | REPORTS and DATA MINING | REPORTS | SALES REPORT
This gives you a list of sales made for the period defined by the Period Dates. This deals with the sales that have been made and allocated and agrees with the sum of the sales in the Nominal Report.
MEMBER | REPORTS and DATA MINING | REPORTS | AUDIT REPORT
This gives you an analysis of all payments, sales, and allocations that have taken place during the period defined by the Period dates
See also